New York Rental Fees: Applications, Deposits & Move-Out

New York's $20 screening limit

The New York Attorney General's tenant guide says a landlord may charge no more than $20 for a credit and background check before a lease. The applicant should receive the report and the screening company's invoice. Providing a qualifying report from the previous 30 days can avoid that charge.

Ask who is collecting the money and what it covers. These landlord-screening rules do not answer every question about a separately hired broker or a co-op or condo board. Do not treat a large charge with a different label as explained until the recipient identifies its basis.

One month's rent as a security deposit

The Attorney General's tenant information states a one-month security-deposit limit. A landlord cannot add last month's rent on top of that deposit. Keep first month's rent separate when comparing how much cash you need to start the tenancy.

This is arithmetic using hypothetical rent, not an advertised apartment. The deposit is potentially refundable. A lower screening cost or accepted recent report can reduce the upfront amount.

When does the 14-day rule apply?

The Attorney General's guide distinguishes non-rent-regulated units: the deposit balance and itemized deductions are due within 14 days after move-out. It describes return at lease end or within a reasonable time afterward for rent-stabilized or rent-controlled units. Establish the apartment's status before assuming the same deadline applies.

For a non-regulated rental, ask for a pre-move-out inspection and a list of issues you can fix. The guide says deductions may cover unpaid rent and reasonable damage repair beyond normal wear.

Make the final bill easier to check

Keep one folder for the lease, deposit receipt, move-in condition report, written notice and move-out photos. Record the date and method of returning keys. Send a forwarding address even if you normally communicate through an app.

• Compare each deduction with the condition when you moved in.
• Ask whether a claimed cost repairs damage or replaces something already worn out.
• Keep a separate record of any rent balance; do not assume the deposit pays it automatically.
• For a dispute, use the Attorney General's tenant resources or local legal aid and identify whether the apartment is regulated.

The deposit deadline is not the notice period for ending your tenancy. Check lease renewal and termination terms before setting a departure date.